Files can be locked within Soonr to prevent Team Members overwriting each others work.
Files can be manually locked on Mac, PC, Mobile Devices or via Soonr Online. On Windows, if the Microsoft Plugin is enabled, files can be automatically locked when editing commences.
When a file is locked, a lock icon will be shown on the file and any users that open the file will be warned that the file is locked. On Windows, if a user has the file open but has not commenced editing and someone else starts editing, they will get an alert to tell them the file is now locked. At this point the file will become read-only.
If the same file is edited and saved by multiple people simultaneously, this will create a conflict. All versions created by these users will be saved and the filename will be appended with the users name, this ensuring no information is lost should this occur.
Soonr offers a file locking mechanism to avoid overwriting changes when multiple Members access the same file simultaneously.
There are four ways to lock files in Soonr:
By default, Microsoft Office auto-locking is enabled, which will cause any Microsoft Word, Excel or PowerPoint files to be locked automatically when a Member starts editing a file located within the Soonr Workplace folder.
If Microsoft Office auto-locking fails to function as expected, follow these steps.
Simply right-click on any file within the Soonr Workplace folder and select 'Lock for me' from the contextual menu.
- Log in to Soonr Workplace Online
- Select the 'Project' tab
- Navigate to the file to be locked
- From the associated action menu, select 'Lock'
While viewing the file within the Soonr Mobile App, tap the 'Actions' button and select 'Lock'.